We pay great attention to the protection of personal data in our law firm. We understand that the confidentiality and security of any information you provide to us is the basis of mutual trust between us. Therefore, ensuring that your privacy is protected is a priority for us.
In this document, we have compiled basic information about how we handle the personal information of visitors to our website (www.specialis.cz) and our clients when providing legal services. For example, you will learn about:
The processing of personal data is governed primarily by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), (the “General Regulation“), as well as by Act No. 110/2019 Coll. on the processing of personal data, as amended.
The main controller of personal data is Specialis s.r.o., advokátní kancelář, ID No.: 097 49 632, with its registered office at Palackého 151/10, 796 01 Prostějov, the company is registered in the Commercial Register kept at the Regional Court in Brno, file No. C 120648.
The following attorneys also cooperate with us in the provision of legal services on the basis of a permanent cooperation agreement pursuant to Section 15e of the Advocacy Act:
Information is also available on the website of the Czech Bar Association, at this link: http://vyhledavac.cak.cz/Company/Details/440b664f-2b62-eb11-80ea-00155dde7d3e
For those cases where we provide legal services with cooperating lawyers, a joint data management agreement has been concluded in accordance with Article 26 of the General Regulation. The following provisions from this agreement are important to you:
Specialis s.r.o., law firm is responsible for communication with you as a personal data subject and for enabling you to exercise your rights. The provision of information pursuant to Article 13 of the General Regulation is also provided by Specialis s.r.o., law firm.
If you wish to discuss anything with us regarding the protection of your personal data, you can do so in the following ways:
The object of our business is the practice of advocacy pursuant to Section 1 of Act No. 85/1996 Coll., on Advocacy, as amended. In order to properly provide you with our legal services, we need your personal data to do so.
When providing legal services, we process the following personal data: your name and surname, date of birth, identification number (ID number), tax identification number (TIN), bank account number, residence, e-mail address, telephone number, our communications with each other, as well as information and documents you provide us for the purpose of providing legal services, as well as non-physical data about witnesses or counterparties. You will most often provide this information to us in a face-to-face meeting at our office (you can also provide us with basic contact details via the contact form on our website).
We use personal data for the following purposes:
Please note that the disclosure of personal data for the purpose of providing legal services is a contractual requirement. Without providing it, legal services cannot be properly provided. Therefore, if you refuse to provide us with the necessary personal data, it is possible that we may not be able to provide legal services.
Pursuant to Resolution of the Board of Directors of the Czech Bar Association No. 9/1999 of the Bulletin of 8 November 1999, as amended, a lawyer is obliged to keep documentation on the provision of legal services and client files for 5 years from the date on which the provision of legal services was terminated.
Pursuant to Section 31 of Act No. 563/1991 Coll., on Accounting, as amended, the accounting records shall be kept for 5 years from the end of the accounting period to which they relate.
Pursuant to Section 7b of Act No. 586/1992 Coll., on Income Taxes, as amended, we are obliged to keep tax records for all tax periods for which the tax assessment period has not expired.
Pursuant to Section 35 of Act No. 235/2004 Coll., on Value Added Tax, as amended, the VAT payer is obliged to keep tax documents for 10 years from the end of the tax period in which the transaction took place.
In addition to data controllers, persons who assist us in providing our services may also have access to personal data to a limited extent. When processing personal data, we use AVE Soft s.r.o., ID No.: 253 78 392, with registered office at Dostálova 882/63, Heřmanice, 713 00 Ostrava, which provides us with electronic attorney file management services, as well as the company Daňové spory, a.s., ID No.: 277 08 365, which provides us with back office services. Each processor is duly contracted for the processing of personal data in accordance with Article 28 of the General Regulation, which guarantees the appropriate treatment of personal data and compliance with security standards.
In addition, recipients from public authorities may have access to personal data only to the extent necessary in the context of their supervisory or control activities carried out on the basis of legal regulations. However, information relating to the actual practice of advocacy and the provision of legal services is protected by law by attorney-client privilege and recipients do not have access to such data.
Other recipients may be experts, expert institutes and issuers of expert opinions if an expert opinion or expert opinion is prepared in accordance with the client’s instructions in connection with the provision of legal services.
We do not transfer your personal data to a 3rd country (non-EU country) or to an international organization.
Data protection rules give you different ways to make sure your data is processed properly. As a data subject, you therefore have the following rights:
To exercise your rights, you can contact us at kancelar@specialis.cz or further at Palackého 151/10, 796 01 Prostějov, where you can visit us in person or send us a letter.
JUDr. Ing. Ondřej Lichnovský,
Attorney-at-law and Managing Director of Specialis s.r.o., law firm
The document is effective from 1 January 2020
